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24/7 Software Blog

You hang up your phone.

As you turn to your operations manager, Kelsey, she can tell you’ve got bad news.

“John called me about this quarter’s revenue numbers,” you tell her.

“Our numbers are still declining,” you continue.

Kelsey isn’t sure how to respond, but she’s been proactive since she started this month, so she starts asking the right questions.

One after another, the questions are rolling, and you’re able to answer them quickly.

Six questions in and answered, you stop her.

She stumped you.

“What customer feedback have you received over the last several months or years to determine whether the revenue decline relates to experience,” she asks you.

But you don’t have the right answer.

It’s long and more of a rant because you can’t clearly explain it.

It’s a combination of excuses and some insight here and there. But you don’t have anything tangible to offer.

You don’t have reports or any sort of feedback.

It’s not acceptable, and you know that.

Yes, you know where to start looking for answers, but how do you fix this to increase your revenue and keep your job?

Kelsey will probably know – but we’ve got a solution ourselves.

11 different incident types…

That require personnel from four different specialties just so happened to occur at the same time.

This situation is unheard of for your property – especially a low activity day like this one.

It doesn’t get better either.

You’re short staffed.

How do you manage this?

Don’t fray.

We’ve got you covered.

You are the steward of safety at property.

Take a step back and ponder this responsibility, and then take a deep breath – because it’s big.

The safety of your customers, colleagues, boss, and every person who enters your property rests on your shoulders.

You’re constantly taking in overwhelming amounts of information.

From “do this,” to “do that,” you’re always faced with supplemental training in response to new policies or changes in industry policy.

Then, you’re tasked to train and monitor your team.

Are they doing everything they need or could be doing?

Do you sometimes feel like you have zero control over your operation?

How do you keep up?

How do you know what the best practices should be for your property?

2019 is the year you've committed to change.

You’re going to fight hard against the forces of the status quo.

You’ve embraced becoming a data-driven leader.

We like to hear that.

Empowering your staff with the ability to communicate effectively will give you the information to fully understand your operation.

It’s the only way to manage because now you’ll know what you’re managing!

You get it.

You want it.

You need it!

Any other day we’d tell you why it’s so important to institute best practices and then give you the how.

But today, we’re going to show you how to put your incident management infrastructure in place first.

Then, we’ll show you all the reasons why your new foundation will give you Proactive Operations, on so many levels.

Are you ready?

Let’s get started.

You’re hyped.

“Today’s event is going rock,” you tell your team.

You’ve got sponsorship dollars coming in by the droves.

This makes the executive team jubilant.

Your boss’s bosses are happy, which means your department got extra money for this budget cycle.

Being proactive, you already had the money earmarked and spent as soon it was available.

Prior to today, you had only become aware of a ton of incidents after they happened.

So, you went out and got a text communication system.

You’re all trained and setup, and ready to get a handle on incidents while they’re happening.

Good for you!

Everyone is anticipating the increased efficiency.

“Once those gates open, get ready for an uptick in activity,” you remark for the final statement of your team meeting.

It’s 9 AM.

Gates open.

The common incidents come through the radio.

But you’re not noticing any increase in reporting.

You let it go and chalk it up as nothing critical.

12:30 PM rolls around.

Most fans are now rushing into the stadium bowl at this point, looking for their seats, and getting ready for the 1 PM game start.

You’re still getting the numerous radio calls from your team.

They’re dealing with incidents, but all seems status quo.

Where’s the increase from the text system?

Now, you’re wondering what’s going on – where are all the texts?

You’ve implemented such a great system.

Your team is well trained and ready.

You decide not to make any irrational changes and to wait it out through the first quarter.

It’s the end of the first quarter.

Your text communication was announced once over the speakers at the beginning of the game.

But you’ve received nothing.   

Why is this happening?

All your teams are on track.

They’re knocking it out of the park.

From one incident to the next, they’re moving with high-speed efficiency.

You didn’t realize what you were missing out before you implemented your incident management system (IMS).

But, now you’ve uncovered a new problem.

You thought you’d be able to handle incidents like a proactive operation.

You always wanted to lead a world-class operation.

Unfortunately, you’re not quite there yet.

Implementing your IMS exposed another weakness in your operation.

Everything was out of control because you didn’t have a system before.

But now, you’ve noticed an influx of incident reports being created later.

This disparity didn’t draw your attention previously because you were used to a large number of calls after hours.

It was ‘normal’ for your operation.

You were confident that implementing an IMS would eradicate this weakness.

It didn’t.

Your team never finds out about these incidents until the next day.

“Why is this happening?” you ask yourself.

Several hundred incidents are being handled following the implementation of your IMS, so you thought things were running smoothly.

Yes, your operation improved.

The only issue now is that you’re “aware” of what your team has not been aware of until it’s too late.

You had no idea this shortfall existed prior to deploying an IMS.

Incidents can occur at any moment, and if no one sees or reports them – they slip through the cracks.

It’s hard to notice this when everything is out of control, right?

It’s a tough problem to overcome too.

But, you can resolve this.

You need a time-of-need system.

You need text communication to increase your awareness of all incidents as they’re happening.