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24/7 Software Blog

You need a new CMMS.

But, you’re hesitant about pursuing a new solution.

You’re always telling your team, “Purchasing a new CMMS is a stressful and overwhelming process.”

Operating an existing system already gives you enough headaches.

You know it could be worse too.

We get it, which is why we knew we had to help make your life easier.

We know you probably think that there’s no way to make this process an easy one and certainly no way that choosing a new CMMS will be close to enjoyable!

We have some insight to share with you today.

After many years, we discovered 14 rules that’ll change the way you purchase a maintenance solution for your needs.

Our insight comes from the years that we’ve worked with industry experts and the countless hours we’ve spent building our CMMS.

Now, there is a reason we call them rules.

You must live by them.

If not, you’ll select the wrong system, and your operation won’t become a profit center if you don’t.

It’s that simple. But, we don’t ever want that to happen.

Let’s begin!

“I promise you; we fixed this air handler less than six months ago,” Shari, your engineer, asserts to you and your chief engineer, Tim.

“Where’s the paperwork on this,” you ask her.

Shari stares at you in a state of confusion.

“I always give you and Tim the completed work order with my signature. You should have it,” she says.

You use pen and paper for record keeping.

You’ve been doing it for as long as you can remember.

But, you’re not running an old property.

‘Change’ is past due, and today could not make it more visible to you.

“Would you agree it’s time to find a smarter way to track our work,” Tim asks you.

“We’ve got a good team here, but our solution for managing maintenance is outdated. This shortfall is not Shari’s fault,” he continues.

“You’re right, it’s mine,” you interrupt.

Your team always passes their paperwork to either you or Tim and then it piles on your desk before being scanned into your maintenance system.

“Putting blame aside, we need to find a solution. Agree?” you ask Shari and Tim.

“OK, let’s get it done,” you declare.

How are you keeping records of your maintenance?

Does performing well become challenging because you have an old process for managing historical information?

Keep reading; we’ve got some data that might astonish you, and how you can leverage CMMS software to improve record keeping for your property maintenance.

“Facility managers define their operation,” you tell the group.

You can’t recall where you initially heard that but know you like it.

Maybe you read it in a blog.

Today, you’re presenting to a group of facility managers.

You’re a 20-year veteran in the industry, so you know the importance of these future leaders.

They create the foundation, the processes.

They develop their team’s talent and bring goals to fruition.

But, what does it take to achieve the level of being an effective facility manager?

You ask the group.

“Poise,” one gentleman says.

“Modern technology,” a lady in the back of the room shouts.

“Now, you’re on to something,” you reply.

You might be thinking that it’s a surface-level concept.

From the way you train your team to how often you achieve a perfect compliance rating.

Yes, that’s worth applause.

But, while all of that is commendable, it is not enough.

You need details.

It requires proven actions – habits.

“What are the specific measures facility managers need to take,” you continue asking.

“How do you ensure you become a highly-effective manager?”

Even if the group is not sure, keep reading, because we’re going to show you.

“It’s time for a new CMMS,” you tell your lead engineer, Fred.

He smiles and says,” Well, it’s about time.” He’s been tired of your cumbersome, legacy software for a while now.

“There are plenty of modern systems out there,” Fred informs you as he walks over to his computer.

“But, where do we even start,” you ask.

His daughter taught him how to “Google” everything, so he’s a pro.

Fred searched the internet and stumbled across this article.

“Here we go,” he shouts.

“24/7 Software wrote an article on where to start, how to determine your objectives and selection process, and the questions you need to ask.”

Interested, you walk over and begin reading.

We get it; saying computerized maintenance management system is as hard to pronounce as buying one.

That’s why we always say CMMS and wrote this article to simplify things for you.

So, are you ready to find the best maintenance software solution in the marketplace for your needs?

Let’s begin.

You dread waking up every morning at 6:30 AM at this point in your career.

It is not because you dislike your job. It’s because you feel overwhelmed.

Your property does not look good. Your boss is breathing down your neck because your operation is a mess.

Your CMMS is older than your eighteen-year-old kid. You despise using the application because it’s cumbersome.

You cannot keep track of your vendors. Your materials and labor are convoluted.

Engineers and technicians get their paper checklists of work to do each week.

However, nothing seems to get done on time.

For the last year, you have felt your maintenance operation is a lost cause.

However, this weekend gave you time to think.

You want change.

It is time for your current operation to be a distant memory.

You need change.

“I want to be remembered as the man who kicked the status quo in the rear end,” you whisper to yourself.

After rushing to get dressed, you head to your property.

You walk briskly through the parking lot, into your property, and burst through the office doors.

“Jim, it’s time to change!” you shout to your lead technician.

He gives you a blank stare while he waits for you to elaborate.

“We need to find a solution that helps keep everyone on track with their projects.

Will you help me find a solution to this problem?”

He nods.

After seven minutes of scouring the internet, you land on this article, and your property operation changes forever.

Don’t believe us? Keep reading.

CMMS software can help you identify equipment defects before the manufacturer does.

Yes, that’s right!

Industry experts that we know, and that use a CMMS inclusive of preventive maintenance, have shared stories about their abilities to catch equipment defects.

They can consistently manage and track equipment using preventive maintenance.

This allows them to keep a tight schedule and a focused eye on their stuff.

In some cases, even identify a defect before the equipment’s manufacturer.

Can you imagine the reduction in downtime and money savings?

We can.

All it takes is discipline, time, and effort to get your preventive maintenance activities and tasks in order.

Then, once you are up and running, automation of these activities can begin.

Scheduled events allow you to focus on running a smooth operation while keeping your equipment up to date.

Preventive maintenance measures let you:

  • Quickly identify faulty equipment
  • Reduce downtime
  • Cut costs

How does that sound?

Keep reading; we’re going to show you how you can catch defects and all of the above, before your manufacturers.