The right software, systems, and productivity tools can help eliminate common problems maintenance managers face.
Facility managers face many challenges, including tight budgets, scarce resources, vendor failure, employee management, equipment asset maintenance, and a never-ending list of maintenance tasks.
Managing the safety, accessibility, and efficiency of a facility may seem simple, however, the size and complexity of most facilities add difficulty to a manager’s job.
This article will focus on the benefits of Maintenance Software, such as CMMS, and some problems it solves.
The Difficulties of Running A Facility
Today, many businesses are struggling to manage their facilities, fleets, or manufacturing operations effectively.
Many businesses are losing money each year due to lack of maintenance and poor control over their assets; this could be caused by the difficulty with business structure and operational challenges.
If you’re reading this article, you probably already know about the CMMS solution.
A Computerized Maintenance Management System, or CMMS, helps an organization’s maintenance team perform tasks more efficiently.
These tasks can include keeping track of inventory, improving preventative maintenance, and more.
The introduction of Computerized Maintenance Management Systems (CMMS) has changed the maintenance industry.
This technology helps businesses, ranging from small to large companies, control and organize their assets efficiently.
This helps them increase uptime and longevity of their assets and lower down maintenance costs of equipment.
Work Flow Improvement
Adding a CMMS to your list of tasks may seem difficult.
However, the benefits outweigh anything that could be considered challenging.
CMMS will allow you to up-level your facility managers’ communication, streamline your facilities, improve quality workflow, and increase maintenance operations productivity.
Streamline Service Requests
A CMMS is a great way to improve service management.
Spreadsheets and little slips of paper aren’t enough to manage service requests but adding the right CMMS can make all the difference in your business.
The CMMS service request portal enables employees to submit service requests, view their status, and be notified when the request has been completed.
The real-time notification automatically assigns a tracking number and routes the request to the appropriate maintenance manager for immediate action.
Managing Work Order Efficiently
Managing and prioritizing work orders can be a huge task.
With CMMS, users can create work orders to initiate tasks, clarify what has to be done, specify completion dates, and give special instructions as needed.
Computerized maintenance management, or CMMS, can be used to manage and maintain data on assets as well as on resources, expenses, and labor.
A CMMS system allows organizations to schedule current and upcoming work; analyze data to make improvements; manage expenses; control labor costs and remain compliant.
Preventive Maintenance Scheduling
When you have all of your maintenance information stored in one location that is accessible from anywhere, it increases the productivity and efficiency of your organization.
With CMMS, users can create and schedule any type of maintenance activity, including equipment repairs, inside or outside facility repairs, and more.
Work orders are an effective way to help maintain a company’s equipment.
First, any maintenance duties that require specific attention should be identified and scheduled.
Once a time has been set aside for these tasks, work orders are automatically generated for all the necessary information and supplies needed to complete the job.
Help to Manage Equipment and Assets
Not knowing the repair history of an asset or equipment can have a direct impact on day-to-day operations.
Asset and equipment maintenance that is not documented and stored can lead to problems in the future.
For example, if a piece of equipment has been repaired five times for the same problem, this should be identified so that it does not happen again.
Using CMMS, each asset has a unique record that details parts used, labor hours spent, reliability, and downtime.
The data from this is then put into reports that detail equipment and asset condition so companies can take a proactive approach to maintenance or retiring the equipment or asset.
Expenses and Costs Tracking
Many maintenance work orders are constantly generated and completed.
But who is keeping track? CMMS can help keep track of parts, labor, and other miscellaneous expenses.
The ability to run various one-click reports makes it easy to view and manage expenses at any time.
Safety, Audits, and Compliance
Safety and regulatory compliance are the most important maintenance issues today.
Maintenance personnel must make sure that all processes and procedures are identified and documented, and that technicians and employees are aware of these changes and follow the guidelines.
Keeping track of all the tasks that are related to the facility and equipment is important for regulatory reasons as well as insurance purposes and safety.
Having this information stored in a CMMS makes it easy to find and organize, making reporting on these tasks much easier.
Reports and KPI Dashboards for Success Measurement
Having all of your information stored in one system gives you the ability to create meaningful reports. These reports can help identify trends and weaknesses.
You can use a variety of reports to understand better what is working and gain insight on what can be improved to increase efficiency, productivity and reduce costs.
Customized dashboards provide real-time information on operations to give you a more comprehensive overview of how well your operation is doing.
This allows you to react and further enhance productivity or continue to improve operations.
Over to You
Today’s businesses face several challenges in managing their facilities and equipment.
While not all these challenges can be solved by a CMMS, many can be resolved. Maintenance Software helps you anticipate and track trends to avoid repeated issues.
The above is just some of the benefits that a CMMS offers. As compliance, productivity, health, and safety become essential for business success.
CMMS software can help to achieve these goals by enabling effective communication between management and employees, as well as between departments.
Regardless of the size of your company or industry, you are always working with limited resources and have a bottom line that needs to be met.
CMMS software will help to keep everyone safe and ensure assets are running to improve the bottom line!
