black security guard on isolated yellow background holding five fingers up

5 Qualities of a Guard Tour System Professionals Use

24/7 Software
Aug 13, 2020 7:00:00 AM

You probably know:

guard tour system can be the difference between a professional operation and something slipping through the cracks.

For several years, wand systems have reigned amongst security operations.

Don't get us wrong; they work.

But, you're a professional organization, which is why you need to keep reading.

We're going to discuss the top qualities of guard tour software – the software that professionals use.

You might be thinking:

There has to be a better way to increase efficiency and ensure accountability throughout my security operation.

Good news, there is.

We've worked diligently over many years to uncover what's missing in current wand systems while exploring the qualities of a system the most sophisticated operations use.

Let's not waste any more time.

It's time for you to achieve Proactive Operations.

Professionals Are Moving to a Guard Tour System Like This

Here's the thing:

We've spent years working with industry professionals like you.

We've done the research.

We've amassed the most effective and crucial facets of a guard tour system.

These discoveries will lead to the development of even more professional operations.

It has taken some time, but we're very confident we understand the five qualities your system needs for you to be successful.


Regardless of whether you're already using a system or looking for one to implement, you'll benefit from this article – trust us.

Use the qualities we've outlined below to increase the efficiency, accountability, flexibility, and professionalism of your operation.

Think about it.

When you understand the variables affecting your team, inclusive of their strengths and weaknesses – put simply – you can drive positive change.

Focus on moving your operation forward by using a guard tour system with the five qualities below.

They'll help you achieve the efficiency, accountability, flexibility, and peace of mind professional operations value.

  1. Superior Documentation Capabilities
  2. Ability to Drastically Increase Efficiency
  3. Seamless Training and Development
  4. Functional Simplicity for Optimal Accountability
  5. Capture Every Detail So Nothing Gets Missed
black security guard with arms raised for success
( Peace of Mind Professional Operations Value )

Superior Documentation Capabilities

Complete, legible, and accurate documentation will make or break your operation.

You might be wondering:

How well does your current system allow your team to document what you need?

You need the ability to track and manage crucial details accurately.

More importantly, you need to be able to review and scrutinize this data at your convenience in the future.

With a system that affords you full documentation capabilities, your team can execute security tours while digitally capturing and securing useful data.

Here's the thing:

Pen and paper are useless, and so are inaccurate illegible handwritten reports.

There's only room for useful in your operation.

Ability to Drastically Increase Efficiency

Let's focus on your inefficiencies.

Now, it's time to turn them into efficiencies.


Once you get lost in confusion or held up by your inabilities – it's tough to turn things around.

That's why facing your inefficiencies head-on will give your operation the professionalism it requires.

It will help you turn your whole operation around.

Provide your team with the tools they need and watch efficiency climb…without stopping.

From collecting your property's tour times to taking photos of suspicious packages, there's a simplified method for conducting guard tours when you utilize the right system.

Ask yourself:

Are you truly ready to use the right system?

Seamless Training and Development

It's a simple concept.

Training and development of your staff can (and should!) be effortless.

It can be conducted with ease and on time to shorten your staff's time till deployment.

Not all operations define a fluid process for training their staff.

Then again…

Not all operations are professional! Are they?

Implement guard tour software that'll help you adequately train your team and have them ready to execute in less time.

Functional Simplicity for Optimal Accountability

One thing we've noticed most operations have trouble with is accountability.

Our recommended solution? Keep it simple.

Here's the thing:

Regular tours are easy when you keep things simple.

When you can keep your team focused on what's truly important, you can get rid of the legacy wand system you've been using.

You can grow.

Your team can grow.

Your operation can grow into an even more professional one.

You'll enhance your operation when you use the latest and most advanced technology.

Check out how simple the process is for achieving optimal accountability when using the most innovative technology:

  1. Your guard scans the barcode.
  2. Tour information for the specific location populates onto a mobile device.
  3. Your guard completes the tour in no time and with sheer confidence.
  4. All details are accounted for, your property looks excellent, and you have peace of mind in knowing everything is being handled.


You no longer have questions as to whether you have the power to hold your team fully accountable for their job, do you?

Capture Every Detail So Nothing Gets Missed

Our final quality is a crucial one.

It's your game changer if done right.

It will take your system from mediocre to masterful.

So, what's the importance of the final quality? Your ability to capture every detail for the optimal integrity of all data in your system.

It gets easier:

The software makes tracking and handling tours a complete, structured process.

It's what you need for peace of mind.

Your team will have all the details.

  • Pictures
  • Video
  • Audio

It's is how they'll demonstrate their effectiveness while doing their job up to your standards.

Does someone on your team notice a suspicious package? In a few seconds, they can snap a picture of the suspicious package and capture it in the system for future reference.

You'll have all the details you need – live and in color!

Stay Focused and Never Stop Improving – It's What Professionals Do.

Using these qualities to define what you need in a system will have a long-term impact on your operation.


We'd never disregard the fact that even though you run a professional operation, at times, there'll be employees with a little less integrity from the others.

We get.

But, once you start using a progressive system, you'll immediately be able to begin filtering them out.

Start using a system that offers analytics to:

  • Stay focused on your purpose and goals.
  • Train and develop professional employees that never leave.
  • Improve your touring procedures.
  • Experience peace of mind once and for all.

Data and analytics will quickly show you the benefits of a robust system and how it positively impacts your team.

Trust the data and execute flawlessly.

That's a professional operation!

Over to You

Finding a guard tour system that demonstrates the five qualities in this article will help to improve the professionalism of your operation so you can achieve peace of mind.

So, do you agree these qualities determine the difference between an operation that's professional and one that's not?

Editor's note: This post was originally published in July 2015 and has been updated for comprehensiveness and freshness.

Learn how and why CheckPoint supercharges equipment and location inspections

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