How to Maximize Your Operation's Performance in 2020

24/7 Software
Jan 2, 2020 7:00:00 AM

Welcome to 2020.

A new year.

A new decade!

You want to capitalize on this fresh start.

Your operation is still running, and your team is performing.

The good news is that everything is OK!

But you want to make it better.

So, what are you going to do?

Do you have any New Year’s resolutions for your operation?

Do you have any plans to take your operation to the next level?

We’ve got something you can do.

How about making 2020 the year you maximize the performance of your operation?

You’ve got 12 months ahead of you – let’s make them productive.

Agree? Let’s do this!

We’re going to show you how to employ the world-class methodology operations use.


Alone, proactive and operations are two common words you probably hear often.

  • Proactive means controlling a situation by causing something to happen rather than responding to it after it has happened.
  • Operation, the singular of operations, means the condition of functioning or being active.

When you combine the two, something powerful happens.

A new way of thinking, understanding, and executing is created that defines what every property, in every industry, must strive for – Proactive Operations.

A term we’ve coined to identify those operations that have taken, or plan to take, their operation to the highest level of performance ability.

Proactive Operations is where property operations utilize strategy, infrastructure, and technology to achieve maximum performance.

Once in place, strategy, infrastructure, and technology work as a whole to produce a well-oiled machine.

You must understand that applying ‘Proactive Operations’ in your property operations means making a long-term commitment to professionalism.

First, make your commitment to being proactive this year.

Then, design and implement your strategy.


For quite some time, we’ve had the first part of this puzzle figured out.

It’s not to boast or toot our own horn at all.

We’ve had the privilege of working with industry experts for over a decade now.

So, over the years, we’ve listened carefully.

Listening led us to the first part of ‘Proactive Operations,’ which is being a professional operation.

To become proactive, you must first become professional.

The essential development here is your strategy; it’s your utilization of the ACDA Principle™.

The ACDA Principle™ is the first step on your ascent to ‘Proactive Operations’ as a professional operation. 

The Principle includes the understanding, application, and continuous improvement of:

  • Awareness
  • Communication
  • Documentation
  • Analysis

If you embrace all of the areas of the Principle for your operation, you’re on track to being proactive.

Begin using the ACDA Principle™ to ask the hard, relevant questions.

Dig in deep to find your current strengths and weaknesses.

Not only will you learn a lot about your current state, but you'll also know how to execute your strategy from this day forward.

Being proactive starts here.

The questions below will help you get started.

  • What currently occurs in your operation?
  • Does your staff always know what’s occurring?
  • Is your staff proactive in any way?
  • How does your resource allocation stack up?
  • Are you able to manage personnel efficiently?
  • How does your staff communicate (e., radios)?
  • Does your team efficiently execute operational tasks?
  • How far back can you easily retrieve incident details?
  • Is liability defense something your operation struggles?
  • If a customer loses something, how quickly can you find it and return it?
  • Can you track accountability?
  • Do you know whether your staff is executing the correct protocols-to-handle?
  • What tools do you use to improve your operation's performance continuously?

You need to design and build your operation’s infrastructure as the next step to securing a proactive operation.


Your infrastructure will vary depending on your specific industry or operational needs.

You must have one.

Generally, your infrastructure will need to include personnel or representatives from departments where issues or incidents could affect performance and customer experience.


You’ve defined your strategy.

You’ve put your infrastructure in place.

Now, implement the best technology in the marketplace to experience what it’s like to have a proactive operation.

First, we recommend you read more about the ACDA Principle™ here.

We wrote a whole piece about it, which breaks down each aspect and how it correlates to technology.

The first pillar of the Principle is Awareness, so we’ll use that to explain our point in this article.

Consider what increased awareness could do for your operation.

  • How would increasing awareness improve your operation?
  • How does not having awareness impact your operation?

Having increased awareness helps you be proactive.

When you’re more aware, you’re able to respond to incidents quicker.

You’re able to respond to one more issue in less time.

  • How do you increase your awareness?
  • How do you ensure your operation is ready to be proactive?

You develop an infrastructure that cultivates the awareness you need.

Case in point, we note that you must define an operations center that gives you the ability to have awareness.

That’s a significant part of initiating your strategy, which focuses on awareness.

But you can take this even further!

You can maximize your awareness.

Implement solutions that maximize your strategy, infrastructure, and skyrocket your performance, which drastically increases awareness.

You’ll have the ultimate ability to ensure nothing ever slips through the cracks again.

It’s ‘Proactive Operations’ at its core.

It’s one you can do.

Your property has customers, right?

You can drastically increase your awareness with their help.


By using text communication software.

It’s one solution to add to your operation that supplements your proactive efforts.

When you add this technology to the initiative, you eliminate the need for your staff to handle everything.

You save time by affording your customers to take the reins.

They’ll have the ability to instantly and discreetly report issues, incidents, or merely ask questions, using their smartphones.

They can “speak” directly to your operations center.

Everyone can be on the lookout – staff and customers included.

You’re saving valuable time while increasing your awareness.

That’s being proactive.


Take advantage of your opportunity for growth in 2020. It’s right in front of you.

Add Proactive Operations to your list of goals for this year. It puts you on the best path to achieve all of them.

So, are you ready to maximize your operation’s performance this year?

Learn how to employ Proactive Operations using strategy, infrastructure & technology.

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