12 Ways to Use Operations Management Software for COVID-19

24/7 Software
Apr 16, 2020 7:00:00 AM

We’ve got an important question.

How is your operation responding to COVID-19?

We know every organization is responding differently.

COVID-19 created a complex operational environment.

Some properties are being converted to medical units, food banks, and other support locations.

Others have closed indefinitely.

But what about your property?

Are your employees and vendors continuing to enter the property to complete work?

Either way, you need to keep your property in order – we’re talking clean and sanitized regularly.


The good news is you can maximize your operations management software to manage everything on and off your property.

Keep reading; we’re going to share how to leverage your software during the COVID-19 crisis – proactively.

12 Actions to Ensure a Safe Property During COVID-19

Right now, it’s vital that you focus on cleanliness and reducing risk by documenting and having a log of specific sanitation for your property.

You must be prepared to combat any untold litigation expenses, especially as you will now be liable for any proof of due care provided without complete, accurate documentation.

We know this, and you know this:

People will return to your property.

And that requires us all to be diligent in how you manage sanitation and risk.

Use these actions below to employ sanitation protocols to keep employees, vendors, and customers safe.

Trust us; you’ll see the benefits.

Text Communication

  1. Notify your full-time, part-time, and temporary employees with real-time updates of what’s occurring on your property – from COVID-19 cases to scheduling to critical protocol changes.


  1. Maintain your incident management effectiveness by tracking all incidents that occur, especially as vendors and employees continue their on-property duties. 
  2. Track incidents that occur from anywhere, with limited employees on the property and others working from home. Your software keeps the operation agile. 
  3. Prepare your property for its reopening by tracking and documenting any incidents that occur during the final push to business as usual.


  1. Use the CMMS web form to track all vendor-related requests and work.
    • Have a record of when & where vendors perform work on your property and what they’ve completed.
    • Automatically notify need-to-know personnel for follow-up sanitation protocols (e.g., Dispatch Housekeeping to sanitize the associated work location).


  1. Conduct daily & weekly inspections to ensure adequately sanitized locations and equipment
    • Do you need to fail an inspection? Automatically notify the necessary employees. 
    • Failed inspections can result in a work order being sent to and created in the CMMS for prompt resolution.
  2. Schedule and conduct routine security tours to ensure the safety of employees and security throughout your property.

Task Manager

  1. Create daily cleanliness and sanitation tasks to be completed on time. Track their status with ease.
  2. Use your Communicator app to update tasks to Completed in real time.

Activity Log

  1. Manage a log of where people are on your property and what they’re doing. 
  2. Reduce risk by keeping a log that timestamps everything occurring on your property. Ensure nothing slips through the cracks.
  3. Track all activities that support and lead up to your reopening date. 

Over to You

COVID-19 forced you to make a shift in your operations. But that doesn’t mean you can’t make the smart moves to keep your property safe and clean for everyone on and off it – now.

Maximize your abilities with what you already have. That includes using your operations management software to take immediate action.

What we provide here affords you the ability to keep everyone safe while protecting your property against liability.

Take the time to employ these. You will see the benefits.

Your employees, vendors, and customers are worth it.

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