Dover International Speedway Proactively Manages Over 1,000 Event Staff with 24/7 Software

Ongoing Advancement: 2015 to Present

Jim’s search for a solution in 2015 had requirements. He knew he needed a progressive software solution that would stand the test of time and advance with his operation. There were two crucial (and non-negotiable) features.

“I wanted an incident management system that tracked issues and complaints during and after the events,” shared Jim.

“It also needed to be web-based, and most importantly, had to be user-friendly,” Jim stated.

Jim discovered he wouldn’t have to wait long to see the software solution he would end up deploying at Dover International Speedway.

“In 2015, I met Scott Meyers at the NASCAR Summit in Charlotte, North Carolina. Scott demonstrated 24/7 Software, and after a few minutes, he even had me entering incidents into the platform. He also allowed me to work with the system to see its other many uses,” revealed Jim.

Jim shared that Dover International Speedway’s deployment of 24/7 Software is not over either. He plans to leverage all modules of the platform.

The CMMS (Computerized Maintenance Management System) module is next on Jim’s list for Dover International Speedway as it relates to further implementation of 24/7 Software.

While Jim did share that the racetrack is not quite ready for CMMS implementation, he considers this a priority for application in the future.

“Right now, I am working to help our facilities maintenance team understand the positive impact the use of the CMMS module could have on their work,” said Jim. “I still consider this a work in progress – but we’re working hard to wave the checkered flag!”

Unmatched, Proactive Customer Support

Dover International Speedway fully leverages the benefits of 24/7 Software’s platform. But, one thing Jim boasted the most about 24/7 Software had nothing to do with the software.

Jim shared that “the 24/7 Software Platform is very effective in a Public Safety environment, and its ease of use for the end-user is what sold me on the product. It’s excellent, the cost is competitive with other solutions on the market but most important is the customer support we have received from 24/7 Software.”

“It’s not uncommon to receive an email from support in advance of our events just wanting to check in and make sure everything is ready,” Jim said.

“During the event we can call with any issue, large or small, and it’s taken care of instantly,” he continued.

“Then, following our events, 24/7 Software’s support team will follow up with an email and a phone call for a quick event wrap-up.”

A Family Effort

When asked what benefits Dover International Speedway has experienced from working with 24/7 Software, Jim’s answer was one that focused on family-like, collective effort.

He revealed how the software helped create unity across his organization, but also how that sense of family overlaps into Dover International Speedway’s relationship with 24/7 Software.

“I feel like we are part of the family,” answered Jim.

“It’s a first name basis with everyone, and we’re always included in the best management practice sessions at User Conference, even though we’re one of the smaller users of the system – as compared to properties that host year-round events,” he continued.

Jim further explained how the family effort realized with 24/7 Software continues to develop regularly at Dover International Speedway.

He and his staff can bring all department information together in their management, reporting, and communication of everything occurring throughout the property.

“Prior to implementing 24/7 Software, each of our five departments (e.g., Security, EMS, Operations, Traffic, and Maintenance) at the speedway loosely tracked their problems and issues independently during NASCAR weekends and Firefly Music Festival, making it impossible to follow up after the event to prevent future problems,” said Jim.

“Now, all five departments are operated through the unified platform.”

A single dispatcher can adequately log, track, and dispatch appropriate resources to all incidents reported to the Joint Operations Center.

According to Jim, “This ability allows (and forces) us to be responsive to 100% of the issues and incidents that arise, not just those that we can remember.”

Dover International Speedway works diligently to ensure they continue to respond to 100% of occurrences. They strengthen their efforts using reporting and analytics provided in 24/7 Software’s platform.

The reports give Jim real-time insight into how his operation is performing during and after events. Then, his staff can make the necessary improvements and optimizations, often in real time.

“Using the Event Summary report has allowed staff members to develop reports specific to information needed and shared each day during command briefings,” shared Jim.

“The statistics in the report provide us the information necessary to deploy event staff each day appropriately.”